I spoke with Shelly Venable our campus instructional technologist about our data storage procedures last week. After reading the information on the NTTI site about file management, I developed a few questions for her to answer.
Q1: What is the I drive on the network?
A: The I drive is specific to each department. Departments use these drives to share documents for their subject. Each teacher and student also has an H drive for saving their work, each teacher has a K drive to store flipcharts, and there is the P drive where public information can be shared and accessed by any user on the server.
Q2: How is this information backed up? What is done with the data on the network drives at the end of the school year?
A: The data is backed up every night. However, we encourage people to save their work in at least 3 places. We wipe out the H drive at the end of each school year. Students and teachers are encouraged to copy their work to a DVD or thumb drive.
Q3: How does the district protect our network?
A: Each user must access the network with a log in and password. Passwords must be changed every 90 days. Each H drive is mapped to a specific user and other people on the network can't access their information (without proper authorization). The K drive is configured so that others can view the information on the drive but can't change or destroy the information. Our Gradebook program logs the user off after 10 minutes of inactivity.
Q4: How is student information such as grades and attendance stored?
A: We use a program called SASI to back up student grades and records.
Q5: Can you access our network from home?
A: Yes, you go to the high school web page and click on Network Storage. Then you log in and your drives are available.
Our district provides a number of places to store information and seems to do a good job backing up our data (I've recently benefitted J). We are not required to use case sensitive passwords or use numbers in our passwords. Thus, most people have pretty weak passwords.
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